I. Don't miss deadlines
Erg. I have now missed two deadlines in one month, and I pride myself on not missing deadlines. Both assignments were for publications and editors I like and respect. OK, I like and respect all of my editors/clients, but these two are regular customers who rely on me and I rely on them. It's co-dependency in a good way. I do not like to let them down, and I believe they feel the same way.
Now that confession time is out of the way, let's talk about why adhering to deadlines is so important and what you should do if you know you are going to miss one.
As a writer, you should love deadlines. They help discipline you -- something all writers need, especially freelancers -- and they give you a goal to work toward. Writing a story is an OK goal, but writing a story and turning it in on or before a certain date is a measurable goal. If you write without any particular time frame in mind, you could work on said story forever. Having worked with writers as a newspaper editor, I know of writers whose rather elusive goal was to work on stories until they were perfect, and as a fellow editor used to say to me, we wanted excellence, not perfection.
That's trite, but it gets across the idea that good writing should be finished at some point. Otherwise, as another writer I know puts it so well, get a diary.
So what should you do if you know you are going to miss a deadline? Here are some ideas:
1. Tell your editor as soon as you know the deadline is in trouble, and tell her why. Be sure your reason is legitimate.
Legitimate: Your sources, whom you tried to contact immediately after getting the assignment, have been unavailable.
Not legitimate: You have a cold. Your dog ate the assignment. Your significant other bollixed up the computer. You broke a finger.
Difference between the legitimate and the not: There are reasonable remedies for each of the "not legitimate" reasons. There is also a remedy for the first one, but your editor will have to participate in that one, which brings me to idea two.
2. Have suggestions ready that can solve the deadline dilemma.
If sources are unavailable by traditional means of communication, suggest other ways to get in contact. Or be prepared with names of other people you could interview to get the story. Or, if only those unreachable sources will do, ask if it's possible to extend the deadline. If you propose this option, be sure you suggest a reasonable new deadline, preferably one that's within a few days or perhaps a week from the old one. Be prepared to negotiate this new deadline with the editor. The point is to have ideas, not dictate the final solution.
3. Don't make missing deadlines a habit.
Editors assign deadlines because they have to get the publication out and you are not the only person they are working with. After you turn it in, your story must be edited and/or revised, designed, approved, and go into printing if the publication is a magazine or other hard-copy item. The process might be shortened a bit if you are writing for an online publication, but deadlines still apply.
Editors assign deadlines because the publication you are writing for is not the only task they are responsible for. Editors often wear many hats and answer to many people. Respect their time.
4. Don't accept an assignment if you know you cannot finish it by the deadline.
Freelance writers need to ask early in the discussion of a story what the deadline is. If it's January and your editor says she needs it in "mid-March," you can either figure out quickly whether you can do the story, or ask for time to check your calendar. You do have a calendar, right? which brings me to...
5. Write the assignment deadline on your calendar as soon as you accept the assignment. Then back up your interviews, etc., from there.
Note on the calendar when you want to start working on the story. Write reminders to yourself on certain dates -- when to call sources to schedule interviews, and so forth. This way you ensure that you won't forget the assignment...unless you don't check your calendar. So be sure to use a method that works for you. I prefer a desk calendar because that's what I used in a prior life. Some of you more tech-savvy people who dream of a paperless society might prefer electronic versions. Whatever. Just make sure you enter the deadline into your realm of reality.
This is the first in my series of writing ideas. Upcoming articles will focus on the importance of writing daily, finding a writing niche (I'm still trying to find mine), having fun with your work, etc. Please feel free to comment with your own ideas and questions. If I can't answer it, maybe another writer can.